Project Coordinator- Industrial- Burlington, ON
Job Type: Full-time, Permanent
Location: Burlington, ON (In-office, 5 days/week)
Salary: $70,000 - $80,000
Travel: Approximately 25% (Canada & United States)
Reports To: Engineering Manager
Our client designs and installs integrated recycling and material handling systems for industrial and manufacturing clients across North America—helping factories manage their waste and recycling. They provide end-to-end solutions to collect, move, and process scrap materials like paper, cardboard, and dust, offering equipment such as balers, shredders, and dust collection systems. Acting as a one-stop shop, they design, supply, install, and service complete systems that improve efficiency and reduce waste.
In this role, you will coordinate installation projects, ensuring equipment, materials, and teams are scheduled effectively. You’ll work closely with engineering, installation crews, suppliers, and customers to support projects from planning through installation. This is a full-time, permanent position reporting to the Engineering Manager, with occasional travel across Canada and the United States.
Maintain and manage installation project schedules to ensure projects are executed on time
Coordinate staffing resources, including internal installation teams and external contractors
Organize shipping schedules and logistics for equipment, materials, and project components
Coordinate travel bookings for installation staff (flights, accommodations, etc.)
Oversee Health & Safety documentation and ensure all requirements are completed prior to site work
Support safety-related coordination for installation projects
Arrange rental equipment and supporting services required for installation activities
Coordinate activities between engineering, installation crews, account managers, suppliers, and customer contacts
Assist with installation planning and site preparation
Monitor project timelines and proactively identify scheduling conflicts or potential delays
Maintain accurate project documentation and tracking records
Support the Engineering Manager with the coordination and execution of multiple concurrent installation projects
Occasionally visit local client sites (with an Account Manager) to observe installations and better understand project scope
Ideally, 4- 5 years of experience in project coordination or project support
Experience in industrial, construction, mechanical, or equipment installation projects is considered a strong asset
Must have a solid understanding of installation processes (not deeply technical, but able to follow and coordinate effectively)
Experience with contractor coordination, equipment logistics, and site scheduling
Ability to read and interpret engineering drawings, blueprints, or site plans is an asset
Experience with project scheduling tools such as Smartsheet, MS Project, or similar systems
Familiarity with ERP systems and tools such as Google Workspace or Monday.com is an asset
Strong organizational skills with the ability to manage multiple projects simultaneously
Excellent communication skills with the ability to coordinate via phone and email with internal teams and customers
Comfortable interacting with customers in a scheduling and coordination capacity (site visits alongside Account Managers)
University degree in engineering or a college technical/engineering program is considered an asset
PMP designation is not required
Approximately 25% travel to customer sites across Canada and the United States
A valid passport and the ability to travel to the U.S. are required
Competitive compensation package ($70,000 - $80,000)
Comprehensive benefits program
Group RRSP matching
Opportunity to work on diverse industrial projects across North America
A collaborative and supportive team environment
The chance to contribute to engineered solutions that help manufacturers improve efficiency and sustainability